Professional HRMS & Payroll Management Software
AjonTec HRMS & Payroll Management is a centralized human resource management solution designed to help businesses organize employee information, attendance, leave, salary, payroll, departments, documents, and other HR-related processes.
The system can help organizations reduce dependence on manual HR records by bringing commonly used employee and payroll workflows into a structured digital platform. The available modules and calculations can be configured according to the organization's requirements, workforce structure, payroll rules, and agreed implementation scope.
What Is Included
- Employee information management
- Department and designation management
- Employee attendance management
- Leave management
- Salary structure management
- Payroll processing
- Employee document management
- Employee status management
- HR dashboards and reports
- User roles and access permissions
- Employee self-service functionality where applicable
- Notifications and communication where supported
Employee Management
The HRMS can maintain structured employee information such as employee identification, contact information, department, designation, joining information, employment status, salary-related information, and other approved HR records.
The organization is responsible for determining which employee information should be collected, retained, accessed, and processed according to its internal policies and applicable laws.
Department & Designation Management
Administrators can configure departments, designations, reporting structures, and other organizational information required for employee management and HR workflows.
Attendance Management
The attendance module can be used to record and manage employee attendance according to the organization's configured working schedule. Depending on the implementation, attendance may support working days, present status, absence, late arrival, early departure, overtime, or other applicable attendance information.
Biometric devices, attendance machines, mobile attendance, GPS-based attendance, or other external attendance sources may require separate integrations and hardware.
Leave Management
The system can provide a structured process for employees to submit leave requests and for authorized managers or HR personnel to review and process them according to the organization's leave policies.
Leave types, balances, approval workflows, holidays, and other rules can be configured according to the organization's approved HR policy.
Payroll Management
Payroll functionality can help organizations calculate and manage employee salary records based on configured salary structures, attendance information, approved deductions, allowances, overtime, leave rules, and other applicable inputs.
Payroll calculations are dependent on the organization's configuration and applicable employment, tax, social security, statutory, and payroll requirements.
Salary Structure
The software can support configurable salary components such as basic salary, allowances, deductions, incentives, overtime, bonuses, and other applicable components according to the organization's payroll structure.
The exact salary components and calculation rules should be configured according to the employer's approved payroll policy and applicable law.
Employee Documents
Where enabled, the HRMS can provide functionality for storing or managing employee documents and related records. Access to documents can be restricted according to user roles and permissions.
Organizations should ensure that employee documents are collected and retained only for legitimate purposes and handled according to applicable privacy and data protection requirements.
Employee Self-Service
Where included, an employee self-service module can allow employees to access supported information and perform approved actions such as viewing profile information, submitting leave requests, checking attendance, or accessing salary documents.
HR Dashboard & Reports
The HR dashboard can provide authorized HR personnel and management with summaries of employee-related information. Depending on the configured modules, reports may include employee records, attendance, leave, payroll, salary, departments, and other HR information.
Typical HRMS Modules
- HR Dashboard
- Employee Management
- Department Management
- Designation Management
- Attendance Management
- Leave Management
- Holiday Management
- Salary Structure
- Payroll Management
- Allowances & Deductions
- Overtime Management where applicable
- Employee Documents
- Employee Self-Service where applicable
- HR Reports
- User Roles & Permissions
Additional modules such as recruitment, performance management, expense management, travel management, asset management, biometric integration, advanced payroll compliance, or employee mobile applications may require additional configuration or development.
Suitable Businesses
- Small businesses
- Medium-sized businesses
- Growing enterprises
- Corporate organizations
- Service companies
- Manufacturing businesses
- Retail organizations
- Educational institutions
- Healthcare organizations
- Professional organizations
- Organizations with distributed teams
Benefits of HRMS & Payroll Management
- Centralizes employee information
- Organizes HR records digitally
- Helps streamline attendance and leave workflows
- Reduces repetitive manual HR administration
- Provides structured payroll records
- Supports controlled access to employee information
- Provides HR and management reports
- Improves visibility of employee-related information
- Provides a foundation for future HR automation
Payroll & Statutory Compliance
Payroll can involve employment laws, income tax, social security contributions, professional tax, provident fund, employee insurance, minimum wage requirements, leave rules, and other statutory obligations depending on the employer's location, employee category, business type, and applicable laws.
The software can be configured to support applicable payroll rules where technically supported. However, AjonTec does not provide a guarantee that a software configuration alone will ensure statutory compliance in every situation.
The employer remains responsible for verifying payroll calculations, statutory requirements, deductions, filings, employee classifications, and other legal obligations with an appropriately qualified professional where necessary.
Data Privacy & Security
HRMS systems may process personal and employment-related information, including employee contact information, salary information, attendance records, leave records, documents, and other HR data.
Organizations should implement appropriate policies for data collection, access, retention, correction, deletion, confidentiality, and security according to applicable data protection and employment requirements.
AjonTec can implement technical security measures such as authentication, role-based access, protected communication, access controls, and other applicable security features based on the project architecture.
No internet-connected software system can be guaranteed to be completely immune from unauthorized access, vulnerabilities, data loss, or other security risks.
User Roles & Permissions
The HRMS can support role-based access for administrators, HR personnel, managers, employees, payroll users, or other authorized users. Permissions can be configured to restrict access to sensitive HR and payroll information.
Organizations should regularly review user access and immediately disable or modify access when an employee changes role or leaves the organization.
HRMS Implementation Process
- Requirement Analysis: Workforce structure, departments, employee types, attendance policies, leave rules, salary structures, payroll requirements, and user roles are reviewed.
- HRMS Configuration: Departments, designations, employees, attendance settings, leave types, holidays, salary structures, and other applicable settings are configured.
- Payroll Configuration: Salary components, allowances, deductions, payroll periods, and other applicable rules are configured according to the approved requirements.
- User & Access Setup: HR, managers, employees, and other authorized users are configured with appropriate permissions.
- Data Migration: Existing employee information can be imported where data migration is technically feasible and included in the agreed scope.
- Testing: Attendance, leave, payroll, employee records, permissions, reports, and other agreed workflows are tested.
- Deployment: The HRMS is deployed or activated in the agreed environment after completion of the required technical configuration.
Pricing
Starting Price: ₹299/month
The displayed price represents the currently listed AjonTec starting service plan. Final pricing may vary according to employee count, number of users, payroll complexity, attendance integrations, biometric devices, branches, modules, customization, data migration, hosting, storage, and other requirements.
Applicable taxes, biometric hardware, SMS or messaging charges, cloud services, third-party integrations, payroll compliance services, premium features, and other external costs may be charged separately unless specifically included in the selected plan or quotation.
Important Legal & HR Information
- The employer is responsible for ensuring that employee information and payroll data entered into the system are accurate.
- The employer remains responsible for complying with applicable employment, payroll, tax, social security, wage, leave, and data protection requirements.
- Payroll calculations should be reviewed according to the applicable laws and the organization's employment policies.
- Employee data should only be accessible to authorized personnel with a legitimate business purpose.
- Third-party attendance, payment, communication, biometric, cloud, or other services are subject to their respective terms, availability, and charges.
- Features outside the agreed scope may require additional charges.
Why Choose AjonTec?
AjonTec provides structured HR technology designed to help organizations manage employee information and HR workflows through a centralized system. The solution can be configured around the organization's workforce structure, attendance rules, leave policies, salary components, payroll process, and access requirements.
The objective is to reduce manual HR administration while providing authorized users with organized employee and payroll information in a controlled environment.
Get Started
To implement an HRMS and Payroll solution, provide your employee count, departments, attendance process, leave policy, salary structure, payroll requirements, number of users, branches, biometric requirements, existing data, and any additional HR modules required. AjonTec can review the requirements and recommend the appropriate configuration.
What You Get
- Employee information management
- Department and designation management
- Employee attendance management
- Leave management
- Salary structure management
- Payroll processing
Frequently Asked Questions
What is HRMS & Payroll Management Software?
HRMS and Payroll Management Software is a system used to manage employee information, attendance, leave, salary, payroll, departments, documents, and other HR-related processes.
Can the HRMS manage employee attendance?
Yes. The system can provide attendance management functionality for recording and reviewing employee attendance according to the organization's configured workflow.
Can employees apply for leave through the system?
Yes. Where the leave module is enabled, employees can submit leave requests and authorized HR or managers can review and process them according to the organization's leave policy.
Can the system calculate employee salaries?
Yes. Payroll functionality can calculate salary based on configured salary components, attendance, deductions, allowances, overtime, and other applicable inputs. Payroll rules must be correctly configured and verified by the employer.
Can biometric attendance be integrated?
Biometric or attendance-device integration may be possible depending on the device, software architecture, available API or integration method, and project scope. Hardware and third-party charges may apply separately.
Does the HRMS automatically guarantee payroll and statutory compliance?
No. The system can support configured payroll calculations, but the employer remains responsible for verifying applicable employment, tax, wage, social security, leave, and other statutory requirements.
What is the starting price of HRMS & Payroll Management?
The listed starting price is **₹299/month**. Actual pricing may vary based on employee count, users, payroll requirements, modules, integrations, branches, customization, and other requirements.
Can employees access their own HR information?
Where employee self-service is included, employees can access supported information and perform approved actions such as viewing profiles, attendance, leave, or salary-related information.
Is employee salary data protected?
Access controls and role-based permissions can be implemented to restrict sensitive HR and payroll information to authorized users. Organizations should also maintain appropriate internal security and privacy procedures.
Can existing employee data be imported?
Yes, existing employee information may be migrated where technically compatible and where data migration is included in the agreed scope. The accuracy, legality, and completeness of the source data remain the organization's responsibility.
